SBS Income Calculations

  • You must have one of the following to accurately calculate base pay. You cannot use the IRD summary alone

    • Payslip clearly stating annual base salary

    • Employer Letter/Contract confirming base salary or hourly rate and minimum hours per week.
      The employer letter cannot state average hours, it must be ‘minimum’

    • 3x payslips that show the exact same amount of income every pay cycle - annualise this figure

    • Payslips regularly showing ‘ordinary hours’ or similar wording. For example, if the payslip shows ‘Ordinary hours - 40 x $26ph’ and then all other payments are on top of things like bonuses, overtime, meal allowances etc, then we can take 40 x 26 = $1,040 per week or $54,080PA as the base pay

  • For this you will need

    • 12 month IRD summary

    • Base salary already calculated

      This also requires that the client has spent 12 months with the same employer on their IRD.

      If 12 months are not completed, we can only use base salary.

      How to calculate

    1. Take the base salary. For our example, we will use $79,007 gross per year.

    2. We take our figure from the IRD summary. In our example, let’s use $87,856.

      Important Note: This is not the figure on the first page of the summary. It is the figure under ‘salaries and wages’ for that employer.

    3. The calculation is -

      (figure from IRD summary - base salary = gross annual overtime)

      $87,856 - 79,007 = $8,849 gross annual overtime

  • Not accepted by SBS

  • You will need

    • Last 3 years financials - yes, 3 years.

    • IR4 if in a company

    • IR3, IR7, or IR10 if in personal/trust names

    Before beginning, take note of the owners as per companies office/annual report. If the client is only one of two owners with equal holdings, then only take 50% of any numbers calculated below.

    Take out any shareholder salaries or directors fees and include those at 100%, assuming they relate to your client.

    Include all business loans in servicing and provide 3 months statements for each.

    Net profit Calculations

    Take the net profit before tax

    • Before tax - use gross in the calculator under ‘self employed/business’

    Note: Net profit in business accounting terms does not mean after tax, it means after expenses.

    Do this for the last 3 financial years and average the 3 figures OR use the most recent tax year, if that is lower than the average of the 3.

    Addbacks

    Acceptable addbacks

    • Home Office

    • Depreciation

    • Interest

    Do note that you must include business related loans into servicing, including 3 months statements for these.

    Example

    Depreciation: $10,000

    Home Office: $2,000

    Interest: $1,000

    Total = $13,000

    There is a specific box in the calculator called ‘Annual Financial A/c Addbacks’ for this figure to go in.

  • • Contractor must have been in the same industry for at least two years and employed on a fixed

    term contract for at least 12 months, and

    • The current contract must have at least six months to run, and

    • Must be evidenced by a copy of the contract.

    Likely you would need very explicit terms in the contract - EG: Employed for 40 hours per week at $50 per hour minimum, more akin to a permanent contract, and use this as base salary.

  • For SBS, the third of your 3 years can include projections.

    You will need

    • Clearly split projections. There cannot be a mix of actual and projected in the same figues.
      EG: It must say

      Apr - Jul Actuals
      Jul - Mar Projections

      Usually in 2 separate columns.

    • Previous 2 years actual financials

    • IR4’s, IR3, IR7’s and IR10’s as appropriate (proof of income lodged with IRD)

    1. Calculate the full 2 previous years financials as per the above category ‘Self Employed Business: No Projections’.

      Note these figures in your diary notes.

    2. Now we need to calculate the projected year’s final income. This has to be done in 2 parts. The actual part year, and the remaining projections.

    3. For the Actuals, take the income and addbacks as in ‘Self Employed Business: No projections and keep the final Annual NET figures to one side. This will likely be a small amount depending on how much of the financial year has passed.

    4. Projected income is scaled differently depending on the business type and it’s risks. Businesses with consistent income, for example, an accountant, may only be scaled at 90% or not at all. A riskier industry, like a restaurant may be scaled more. Most businesses are scaled at 80%.

      My recommendation is make sure the deal works at 80% scaling, but use 90% in your diary notes and calculations - let’s be optimistic.

    5. Take the Net Profit Before Tax as in the projections. Take off 28% tax (x0.72).

      EG: NPBT = $40,000 x 0.72 = $28,800 Annual NET.

      Also note the amount of addbacks.

      EG: Home Office - $2,000

    6. Average out the 3 full years profit amounts and put it in the calculator under self employed income.

    7. Average out the 3 full years addbacks and put it under the calculator under ‘Financial A/c Addbacks’